Estate Manager and Family Assistant with Meal Prep Support
Sage Haus
Dorado, PR
Permanente
Tiempo parcial
Hace 1 mes
Estate Manager and Family Assistant with Meal Prep SupportLocation Dorado, PR 00646Employment Type Part time (20-25 hours per week/ with flexibility to increase during travel)Proposed Start Date ASAPCompensation $30–35 per hour, based on experienceProposed Schedule M-F between hours of 9-7pmRequirements
Valid passport and ability to travel internationally.
Valid driver's license and reliable transportation.
Ability to travel between Puerto Rico and Kansas City.
Approximately one month of international travel (Europe) during summer
About Our FamilyWe are a close-knit family of four with two young daughters (ages 3 and 5), primarily based in Puerto Rico, with a second home in Kansas City. This is a season we hold with intention, centered around raising our girls with presence, stability, and joy while continuing to build meaningful work and a life we are proud of.Dad leads and operates his own professional practice, working remotely while managing a dynamic and demanding career. Mom is deeply immersed in the daily rhythm of our daughters' lives, guiding, nurturing, and shaping their early years with care. While our roles differ, we are aligned in what matters most: being present, engaged parents and creating a home environment that supports connection, growth, and well-being.We are thoughtful about how we spend our time and energy. We value order, flow, and routine - not out of rigidity, but because structure creates ease. We love good food, shared meals, and a home that feels warm, organized, and intentionally maintained. Systems are important to us, and we appreciate when what works is honored and thoughtfully elevated.As our family grows and our responsibilities expand across two homes, we feel deeply grateful for the life we've built. We are seeking long-term, steady support to help manage the evolving mental and operational load of our household, ideally someone who understands that behind every well-run home is care, intention, and trust.Who You AreYou are warm, kind, and grounded, with meaningful experience supporting families through home management, food preparation, and childcare. You genuinely love working with children, preparing nourishing and delicious food, and caring for a well-run home. This work is not just a job to you- it's something you take pride in and feel called to do well.You are discreet, professional, and poised, with no ego. You understand how to step into a family dynamic respectfully and confidently, offering support without overstepping. You align with established systems, communicate clearly, and build trust through consistency and follow-through. You are comfortable collaborating while also working independently.You are flexible in your life and open to domestic and international travel as needed. You understand the nuance of supporting a family that moves between homes and seasons, and you adapt with grace. Most importantly, you are seeking a long-term role where you can grow with a family, offer your expertise, and become a steady, valued presence over time.Key Qualities Include
Nurturing, and genuinely enjoys working with young children and growing families.
Skilled in preparing nourishing, delicious family meals
Experienced in home management and maintaining organized systems
Discreet, professional, and poised
Low ego, high emotional intelligence; collaborative and respectful of home environment.
Tech-savvy and comfortable with digital tools and shared systems
Flexible and travel-ready (domestic and international)
Adaptable across multiple residences
Proactive and takes initiative without needing constant direction
Organized, detail-oriented, and efficient
Strong communicator who values alignment and transparency
Growth mindset and open to evolving alongside the family
Committed to long-term partnership
Key ResponsibilitiesThis role blends estate oversight, home management, culinary preparation, and childcare support across two residences.Household Management & Organization
Maintain organization systems (closets, pantry, toys, storage)
Reset and tidy rooms daily; ensure home is prepared for cleaning services
Oversee household schedules and calendars
Conduct seasonal swaps (clothing, décor, bedding)
Prepare for family events and guest stays
Coordinate donation drop-offs
Support packing and unpacking for travel
Supervise and coordinate service providers
Maintain indoor and outdoor plants
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, and household supplies
Maintain and organize running supply lists
Coordinate and manage household orders
Run errands including grocery shopping, returns, and gift purchases
Handle packages, mail, and deliveries
Meal Planning & Preparation
Collaborate on food preferences and creative meal ideas
Plan and prepare nourishing, delicious meals for the family
Batch-cook weekly lunches and prepare fresh dinners
Pack school lunches
Shop for groceries and meal-related items
Maintain kitchen cleanliness post-prep
Laundry & Linen Care
Wash, dry, fold, and organize all family laundry
Iron or steam clothing as needed
Rotate bedding and refresh towels
Maintain organized laundry systems
Vehicle Management
Schedule and oversee vehicle maintenance
Ensure vehicles are fueled, clean, and organized
Vendor & Property Oversight
Schedule and supervise service providers
Coordinate repairs and maintenance
Manage routine upkeep across both homes
Oversee outdoor spaces and seasonal needs
Serve as primary contact for vendors
Estate-Level Oversight
Coordinate communication and scheduling for Kansas City home
Ensure both homes are prepared for family arrival
Oversee property systems and maintenance
Conduct walk-throughs to maintain standards
Family Support & Child Assistance
Assist with school/activity pick-ups as needed
Provide light supervision or back-up childcare as needed
Prep backpacks and snacks/ Support child-related errands
Availability for date night/weekend babysitting
Deep Cleaning & Special Projects
Maintain and refresh key zones
Declutter and organize seasonal rotations
Coordinate with cleaners for deep cleans
Identify and address evolving household needs
Administrative & Personal Assistant Support
Assist with travel planning and logistics
Coordinate appointments and guest preparation
Support calendar management as needed
How to ApplyPlease submit:
A brief note explaining your experience and interest
Your updated resume
Professional references
Please note this role requires a background check
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