Executive Administrative Assistant

• Prepare and execute trip itineraries, arrange travel schedules and funding requirements, and make necessary travel reservations and coordination.
• Create and format ad hoc and routine reports, presentations, spreadsheet projects, etc. as requested.
• Coordinate meetings including room set up, preparing agendas, and printing reports or documents needed.
• Maintain strong communication skills for interaction with high-level customers and executives on sensitive, complex, and high-value activities daily.
• Use office automation systems and various software packages (including the Microsoft Office suite) to accomplish work.
• Support the President and other executives in all matters related to external meetings, agenda, and Leadership Team meetings, among others.
• Serve as personal assistant to the President on administrative matters.

• Minimum of an Associate Degree in Business and or Office Management Degree.
• A minimum of five years of combined experience as an executive assistant or other relevant administrative support experience.
• Experience in organizing daily workload by priorities in a fast-paced and quickly changing environment.
• Handles complex and confidential information with discretion.
• Meets deadlines and establishes appropriate priority to complete assignments in a timely manner.
• Communicates effectively and professionally in both written and oral form in English and Spanish.
• Manages and maintains complex calendars and schedules, and effectively navigates appointments.
• Meets deadlines, works independently, and maintains accountability and focus.
• Manages workload, works efficiently and meets goals and objectives.
• Proficient in the entire Microsoft Office suite.
• Organized and accessible, maintains efficient workspace, manages time well.
• Interacts with team members and cons

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