Procurement Administrative Assistant
BMA Group Ver todas las vacantes
- Puerto Rico
- Autónomo
- Tiempo completo
Work Schedule: 40 hours per weekPosition ObjectiveThe Procurement Administrative Assistant provides administrative and operational support to the procurement function, ensuring efficient coordination of daily activities, accurate recordkeeping, and effective communication across internal teams. This role plays a key part in maintaining organized processes and supporting onboarding and logistics activities.Key Responsibilities
- Maintain filing systems for Purchase Orders and vendor data.
- Schedule and coordinate meetings, including agenda preparation, note-taking, and distribution of minutes.
- Support planning and coordination of events and large meetings.
- Assist with travel arrangements, including travel authorizations and expense reports.
- Provide onboarding support and maintain onboarding checklists and materials.
- Communicate with new hires regarding first-day logistics and expectations.
- Support onboarding logistics, including coordination for badges, laptops, and site access.
- Ensure required training courses are scheduled and tracked for new hires.
- Prepare meeting agendas, minutes, and action trackers.
- Liaise with internal departments to support procurement operations.
- Perform other administrative duties as assigned.
- Associate's or Bachelor's degree in Business Administration or a related field (or equivalent experience).
- 2+ years of experience in an administrative support role.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and work independently with minimal supervision.