Residency Program Coordinator

• Manage daily administrative functions of the residency programs, including scheduling, communications, and compliance tracking.
• Maintain accurate records and reports in the ACGME Accreditation Data System (ADS).
• Coordinate key academic activities including onboarding, orientation, graduation, recruitment (ERAS/NRMP), and site visits.
• Organize committee meetings (CCC, PEC, APE) and assist with accreditation documentation.
• Monitor and track duty hours, evaluations, licensure progress, and board eligibility of residents.
• Maintain secure and up-to-date resident files and respond to document requests.
• Serve as the main point of contact for program faculty, residents, and external agencies.
• Support the preparation of monthly resident payments and contracts in coordination with the Department of Health.
• Coordinate CPR/ACLS courses, licensing, and other administrative support for residents.
• Prepare evaluation materials and assist with promotions, graduation, and certificate issuance.

• *Education:* Bachelor's degree in Office Systems Administration, Business Administration, or a related field from an accredited institution.
• *Experience:* At least 2 years of experience in a secretarial or administrative role.
• *Language Skills:* Bilingual (English/Spanish) required.

• Strong organizational and planning abilities with great attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and familiarity with residency management systems (e.g., E-Value).
• Excellent interpersonal, communication, and customer service skills.
• Ability to manage confidential information with professionalism.
• Knowledge of ACGME accreditation standards is strongly preferred.
• Self-motivated with the ability to multitask and prioritize in a fast-paced environment.

• Prolonged periods working on a computer and sitting at a desk.
• Occasional walking to departments and meeting rooms.
• Ability to lift up to 15 pounds.
• Availability to work evenings or weekends during recruitment seasons or events.

• A collaborative and supportive work environment in academic medicine.
• Opportunities for professional development and training.
• Competitive salary and benefits package.

• Health insurance
• Life insurance
• Retirement plan

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