Construction Document Control
- Caguas, PR
- Permanente
- Tiempo completo
The Construction Document Control Specialist is responsible for managing, organizing, and maintaining all project-related documentation for a construction project. This includes tracking submittals, RFIs, drawings, permits, contracts, change orders, and ensuring version control and timely distribution to all stakeholders. The role is critical to supporting project coordination, quality control, and compliance with regulatory and contractual requirements.Key Responsibilities:
- Manage and control the flow of construction documentation using document control software (e.g., Procore, Aconex, PlanGrid).
- Maintain accurate and organized document logs, registers, and archives.
- Distribute updated drawings, specifications, and project communications to the appropriate teams.
- Track and manage Requests for Information (RFIs), submittals, transmittals, and change orders.
- Implement document version control and ensure outdated versions are marked and archived.
- Support project team with preparing and reviewing documentation for quality and compliance.
- Maintain audit trails for document reviews, approvals, and distribution.
- Ensure all documentation meets company standards, project requirements, and legal guidelines.
- Assist in preparing project closeout documents including as-built drawings, O&M manuals, warranties, and permit files.
- Coordinate with engineers, contractors, clients, and subcontractors to resolve document-related issues.
- Bachelor’s degree in administration, Engineering
- 2+ years of experience in document control or administrative support in construction or engineering projects.
- Familiarity with construction documents such as drawings, submittals, RFIs, and change orders.
- Proficiency in document control software (e.g., Procore, Aconex, SharePoint, Autodesk Construction Cloud).
- Strong organizational and time management skills.
- Detail-oriented with excellent written and verbal communication skills.
- Ability to handle confidential and sensitive information.
- Knowledge of construction processes, codes, and regulatory requirements.
- Experience in ISO-compliant documentation practices.
- Bilingual preferred.