Executive Assistant
Hr Solutions, Llc
- Dorado, PR
- 50.000-55.000 USD al año
- Permanente
- Tiempo completo
Our client, an Entrepreneur with multiple businesses in Puerto Rico is currently in the lookout for a highly organized and proactive Executive Assistant to provide comprehensive support with his current agenda and responsibilities. The ideal candidate will possess exceptional administrative skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a dynamic individual who can thrive in a fast-paced environment while ensuring smooth operations within the office.*Duties*
- Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Assist in event planning and project coordination to ensure successful execution of company initiatives.
- Maintain office management duties, including filing, data entry, and clerical tasks to support daily operations.
- Utilize QuickBooks for bookkeeping tasks and manage financial documentation as needed.
- Handle phone etiquette with professionalism while managing multi-line phone systems and responding to inquiries.
- Prepare documents with proficiency in Microsoft Office and Google Workspace, including proofreading and transcription of materials.
- Ensure effective communication within the team by managing Microsoft Outlook Calendar for scheduling purposes.
- Deliver excellent customer service by addressing client needs and maintaining positive relationships.
- Proven experience as an Executive Assistant or in a similar administrative role with strong organizational skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Familiarity with QuickBooks for bookkeeping purposes is preferred but not mandatory.
- Excellent typing skills with attention to detail for accurate data entry and documentation.
- Strong clerical experience with the ability to manage filing systems efficiently.
- Demonstrated ability in calendar management and project coordination with a focus on meeting deadlines.
- Exceptional communication skills, both written and verbal, along with professional phone etiquette.
- Previous personal assistant experience is a plus, showcasing adaptability in various tasks as needed. If you are an enthusiastic individual looking to contribute your skills in a supportive role within our organization, we encourage you to apply for this exciting opportunity as an Executive Assistant.
- Health insurance
- Paid time off
- Dorado, PR: Reliably commute or planning to relocate before starting work (Preferred)
- English (Required)
- Spanish (Required)
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