Executive Assistant II Puerto RicoGeneral and Administrative (G&A)

Puerto Rico
Permanente
Tiempo completo

Hace 20 días

We are seeking a proactive, self-motivated individual to provide high-level executive support to the Product Organization. This role is critical to ensuring the smooth operation of the product organization, which includes U.S. and International Product, Design, Product Operations, and UX teams. Join a dynamic, collaborative environment focused on innovation, impact, and growth.The ideal candidate is highly organized, bilingual in Spanish and English, and thrives in fast-paced, high-accountability environments. You are detail-obsessed, solutions-oriented, and comfortable managing complex scheduling, communication, and documentation needs for senior executives. You bring a strong sense of ownership and urgency to everything you do.About this teamAs Executive Assistant II, you will report to the Vice President of Product Operations and provide executive support for the Chief Product Officer and, by extension, the broader product organization. You will play a central role in streamlining communication, coordinating priorities, and ensuring operational excellence across a global product leadership team.Job DescriptionWhat you'll do:

Provide day-to-day administrative support to the product organization, including calendar management, meeting coordination, and expense reporting
Proactively manage schedules with strong attention to alignment, priority shifts, and potential conflicts
Ensure all meetings are properly scheduled, with complete calendar invites including Zoom/Google Meet links, attendees, prep materials, and clear objectives
Support delivery of internal communications and updates on behalf of the product organization, ensuring clarity, professionalism, and timeliness
Support the creation of executive-level presentations, spreadsheets, and trackers using PowerPoint, Google Slides, Excel, and Google Sheets
Organize and manage domestic and international travel, team offsites, and special events
Assist in planning and executing offsites and team meetings, offering creative methods to enhance engagement and drive outcomes
Manage complex administrative tasks effectively under tight deadlines
Maintain confidentiality of sensitive information and support executive communications with professionalism and discretion
Respond quickly and reliably to requests, often managing multiple time-sensitive items simultaneously
Ensure a strong understanding of priorities by maintaining a real-time, organized list of tasks and projects, ensuring their timely completion
Support departmental projects by facilitating information flow
Continuously identify and implement improvements in administrative processes to streamline operations and increase team efficiency
Support financial tasks such as invoice processing, travel budgets, and Concur expense submissions
Strong partnership and collaboration with other company Executive Assistants
Take proactive ownership of administrative and communication workflows
Serve as an anchor for the product organization - ensuring accurate, on-time scheduling, documentation, and delivery of all key materials

What you'll need

8+ years of administrative experience, including 5+ years supporting senior executives in a product or tech-oriented environment
Bilingual in Spanish and English
Strong attention to detail and a commitment to double-checking logistics for accuracy and completeness
Demonstrated ability to own tasks from start to finish, consistently delivering high-quality results with minimal oversight
Fast, reliable response time and ability to manage multiple priorities under pressure
Advanced proficiency in Microsoft Office and Google Workspace, including Google Meet, Google Calendar, Docs, and Slides
Comfortable using Zoom, Slack, Confluence, TalentDesk and Concur
Excellent communication skills and professional demeanor
Experience preparing and tracking meeting action items and ensuring accountability
A high degree of integrity and discretion in handling confidential information
Comfort working across time zones and with distributed teams

What's good to have

BA/BS degree strongly preferred
Draft and manage meeting agendas, capture notes and action items in real time, and ensure follow-through by tracking and sharing updates
Distribute notes and updates via Confluence, Slack, or email and keep relevant teams aligned and informed

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