Administrative Assistant

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Operate multi-line phone systems to manage incoming calls efficiently.
• Perform data entry tasks accurately and maintain organized filing systems.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support through effective communication and problem-solving skills.
• Utilize Microsoft Office and Google Workspace for document preparation, presentations, and spreadsheets.
• Conduct proofreading of documents to ensure accuracy and clarity.
• Support bookkeeping tasks as needed, including invoicing and expense tracking.
• Maintain office supplies inventory and assist in office management duties.
• Collaborate with team members to improve administrative processes.

• Proficiency in QuickBooks for financial management is a plus.
• Experience in front desk operations or as a dental/medical receptionist is highly desirable.
• Strong clerical experience with attention to detail in filing and documentation.
• Bilingual abilities are an asset for effective communication with diverse clients.
• Excellent computer skills, including familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Effective phone etiquette and customer service skills to enhance client interactions.
• Time management capabilities to prioritize tasks effectively in a fast-paced environment.
• Previous experience as a personal assistant or administrative support is beneficial. Join our team as an Administrative Assistant where your contributions will be valued, and your professional growth encouraged. We look forward to welcoming a dedicated individual who thrives in a collaborative environment.

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