Administrative Assistant

Cma Architects & Engineers Llc

Guaynabo, PR
Permanente
Tiempo completo

Hace 8 horas

Job description:As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively.Duties/ResponsibilitiesDocument Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date.
Document Upload: Manage the timely and accurate uploading of documents to our database or document management system.
Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files.
Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards.
Record Keeping: Maintain detailed records of document transactions, revisions, and approvals.
Document Retrieval: Assist team members in locating and retrieving documents when needed.
Compliance: Ensure all documents comply with industry standards, regulations, and internal policies.Skills/QualificationsHigh school diploma or equivalent; additional education in document management or related field is a plus.
Fluency in Spanish and English.
Proven experience in document control or records management.
Proficiency in document management software and tools.
Strong attention to detail and organizational skills.
Excellent communication skills, both written and verbal.
Knowledge of industry standards and compliance requirements.
Ability to work both independently and collaboratively in a team.
High level of integrity and discretion in handling confidential information.
Be able to prepare accurate reports.We offer a professional work environment, competitive salary and benefits package.

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