Documentation Control Specialist

• Vast experience using electronic Documentation Management Systems (eDMS) for document management, tracking, filing and retrieval.
• Perform data entry and manage records efficiently, ensuring data integrity and confidentiality.
• Proofread documents for accuracy, clarity, and compliance with company policies.
• Collaborate with cross-functional teams to gather necessary project documentation information.
• Maintain SharePoint sites for effective document sharing and collaboration.
• Support administrative functions as needed, including filing, data management, and reporting.
• Organize, maintain, and archive project documentation, ensuring accurate record-keeping.
• Ensure compliance with regulatory guidelines and internal procedures for document management.
• Distribute and track documents, ensuring timely review and approval by stakeholders.
• Manage version control and ensure that the latest documentation is always accessible.
• Support the team by preparing and maintaining document templates and logs.
• Support the team by following up change controls actions for timely completion.

• 5+ years of proven experience in document control or a related administrative role.
• Fully bilingual.
• Familiarity with eDMS systems and compliance requirements.
• Strong organizational and attention-to-detail skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal in English and Spanish.
• MS Office basic knowledge.

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