C-Level | Executive Administrative Assistant

• Performs administrative tasks (i.e., request reimbursements, payments) representing the company.
• Provide general administrative support including answering phones. mailing, scanning, and copying to management.
• Manages the Executive's calendar, coordinates and arranges meetings, prepares agendas and records minutes of meetings according to need.
• Support the Division Manager in the budget cycle and reporting.
• Coordinate different activities for managerial teams such as off-site, planning sessions, special lunches and dinners, mid-year meetings and others.
• Arrange business travel and accommodations.
• Compiling documents, letters and preparing deck of presentations.
• Support clients and/or employees throughout Popular and refer to appropriate units or divisions.
• Process corporate card payments for Division Manager, Managers, and Supervisors.
• Support the Team in their integration to the Division.
• Send reminders, receive, and consolidate weekly updates per unit and prepare draft report to send to Group Manager and/or Division Manager.
• Review and submit all the corporate titles and authorize signatures recommendations for BPPR as it relates to the Division.
• Compiles data, reports, and presentations.
• Creates and maintains databases and spreadsheet files.
• Gives support to assure the compliance of established objectives, plans and procedures.
• Maintain inventory of office supplies and division assets (laptops, phones, etc.) and manage purchases of office supplies and other materials.
• Travel might be required.

• Strong business acumen: ability to understand the needs and concerns of business stakeholders and colleagues and respond promptly and effectively to stakeholder requests.
• Strong technical acumen: knowledge of Risks and Controls concepts. Strong knowledge of processes, controls, efficiency metrics and reporting concepts.
• Communication skills: effectively interact with internal and external stakeholders. Ability to foster trusting relationships with colleagues and clients. Highly develop written and verbal communications skills in English. Presents numerical data effectively. Superior communication and interpersonal skills. Excellent report-writing and presentation skills. Polished in preparing presentations, executive summaries, and business reports in English for executive audiences.
• Analytical skills: Stays focused on main issues, prevents irrelevant issues or distractions from interfering with timely completion of assignments. Collects, research and complements data; demonstrates attention to detail; generate creative solutions. Strong research and analytical skills. Experience with data analysis, informative writing, workload management, and process management.
• Problem Solving: Identifies and resolves problems in a timely manner; Develops alternative solutions.
• Project Management: Ability to prioritize and work with multiple projects and tasks with minimum supervision; self-direct and task switch between strategic and tactical initiatives regularly. Capacity to achieve results according to plan ensuring the expected quality. Excellent organization capacity to define priorities, meet deadlines, and flexible to change. Knowledge of project coordination, identification of business needs, work plan, budget control, time management, resource allocation, team management and status reports.
• Operational/Regulations Processes: Knowledge of organization's policies, and regulations. Ability to establish, conduct and track operational processes properly.
• Computer and Technological Skills: Proficient in MSO 365. Experience with data management tools such as: Power Pivot and Power BI, among others, is desired. Ability to achieve results by providing innovative ways of working with operational and technological considerations.

• Must have received an Overall Rating of Effective or higher in their most recent performance evaluation. Employees with an Overall Rating of Partially Met or Not Met will not be considered. As part of the internal application review, Talent Acquisition will also consider any individual goals and/or organizational values marked as Partially Met or Not Met, to assess their relevance to the role being applied for.
• Must be free of written disciplinary actions during the last year. Disciplinary actions received during the evaluation period for the internal vacancy will be considered in determining your eligibility.

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