Administrative Assistant - Ii

• Manage front desk operations, including greeting visitors and handling inquiries.
• Operate multi-line phone systems to manage incoming calls efficiently.
• Perform data entry tasks accurately and maintain organized filing systems.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Prepare quotations and prepare requisitions for necessary equipment and materials.
• Prepare administrative reports, advances, travel settlements, vouchers and payroll using institutional resources.
• Maintain records of office equipment, property and software related to research projects.
• Enter purchase requisitions into the SIA system and follow up to ensure processing.
• Maintain office supplies inventory and place orders when necessary.
• Proofread documents for accuracy and clarity before distribution.
• Collaborate with team members to ensure effective office management.
• Support administrative functions such as typing reports, preparing presentations, and managing correspondence.

• Associate's degree from an accredited college or university and one (1) year of experience in similar administrative functions.
• or in lieu thereof fourth year of high school and two (2) years of experience in similar administrative functions or in lieu thereof have held an Administrative Assistant I position at the UPR with one (1) year of experience in that class.
• Proven experience in an administrative role or similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent phone etiquette and interpersonal communication skills.
• Bilingual abilities are a plus.
• Familiarity with clerical duties such as filing, data entry, and proofreading.
• Experience with front desk operations or as a dental/medical receptionist is preferred.
• Strong time management skills to handle multiple responsibilities efficiently.
• Basic bookkeeping knowledge is beneficial for managing financial records. If you are passionate about providing exceptional administrative support and contributing to a dynamic team environment, we encourage you to apply for this exciting opportunity.

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

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