Executive Assistant

Caribbean Preparedness And Response, Inc Cpr

Canóvanas, PR
39.008 USD al año
Permanente
Tiempo completo

Hace 8 días

_Organization Description_CPR is a nonprofit organization working at the intersection of resilience, connectivity, and equity. We support Puerto Rican and Latino communities in Puerto Rico, New York, Pennsylvania, and Connecticut through a network of Digital Community Centers (DCCs), satellite internet infrastructure, capacity-building programs, and policy advocacy.Rooted in community partnerships and academic collaboration, CPR provides essential tools for emergency preparedness, digital access, and long-term recovery. Our work spans from installing satellite broadband in community organizations to training local leaders in disaster response, climate adaptation, and digital equity.Founded in the aftermath of Hurricane María, CPR operates with a commitment to self-determination, local leadership, and systemic change. We believe in shifting power to communities most impacted by climate and infrastructure injustice through communications, by creating spaces to thrive, connect, and lead._Job Description_CPR is seeking a reliable, proactive, and highly organized Executive Assistant / Office Manager to provide direct support to the Executive Director and oversee the smooth operation of CPR in Puerto Rico. This position plays a key role in ensuring effective coordination across administrative, programmatic, and partner-facing responsibilities.The ideal candidate will be a trusted professional with excellent judgment, strong organizational skills, and the ability to manage a wide range of tasks from scheduling and document preparation to logistics and internal communications._Key Responsibilities_· Executive Supporto Manage the Executive Director's calendar, travel arrangements, and daily scheduleo Coordinate meetings, calls, and events involving internal teams and external partnerso Draft, edit, and manage correspondence, memos, and reports on behalf of the Executive Directoro Track tasks and deliverables related to strategic priorities, ensuring timely follow-upo Assist with logistics and documentation for board meetings and high-level engagements· Office & Operations Managemento Oversee day-to-day operations of CPR's Puerto Rico office, including ordering supplies, maintaining vendor relationships, and managing utilities and workspace needso Coordinate shipments, deliveries, and basic inventory managemento Support scheduling and logistics for team meetings, trainings, and community site visitso Maintain organized filing systems (digital and physical) for administrative and project-related documentso Serve as a key link between the Puerto Rico team and administrative staff in other locations

Finance Support
Organize receipts, invoices, and supporting documentation for grant reports, audits, and reimbursements
Assist with light bookkeeping tasks and coordinate with the finance team as needed
Track petty cash, payment schedules, and administrative compliance needs

_Qualifications_

A degree in secretarial studies or similar subjects is required
2+ years of experience as an executive assistant, administrative coordinator, or office manager is preferred
Strong organizational skills and attention to detail, with the ability to manage multiple priorities
Excellent communication skills in both Spanish and English
Discretion and professionalism in handling sensitive information
Proficiency with tools such as Google Workspace, Microsoft Office, Zoom, Dropbox, and project management platforms
Familiarity with nonprofit, community-based, or mission-driven organizations preferred

Job Type: Full-timePay: $39,008.23 per yearWork Location: In person

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